📍 Job Overview

Job Title: People and Culture Systems Administrator
Company: Summerset
Location: Wellington, Wellington, New Zealand
Job Type: Full-time
Category: System Administrator
Date Posted: June 11, 2025
Experience Level: 5-10 years
Remote Status: On-site

🚀 Role Summary

Manage and maintain People & Culture (P&C) systems, ensuring data accuracy, security, and compliance.
Collaborate with IT, vendors, and P&C stakeholders to enhance system functionalities and improve service delivery.
Provide technical support and troubleshooting for P&C system issues.
Generate and deliver regular and ad-hoc reports and dashboards.
Train P&C team members and other stakeholders on system features and best practices.
Liaise with external vendors and internal teams for system maintenance and integration.

📝 Enhancement Note: This role requires a proactive and innovative approach to problem-solving, with a strong focus on data integrity, system efficiency, and stakeholder collaboration.

💻 Primary Responsibilities

System Management: Manage day-to-day operations of all P&C systems, including HRIS, recruitment, performance management, learning management, payroll, and more.
System Audits: Perform regular system audits to ensure data integrity and security.
System Enhancements: Lead system upgrades, configurations, and enhancements to improve overall service delivery.
Technical Support: Provide technical support and troubleshooting for P&C system issues.
Reporting: Generate and deliver regular and ad-hoc reports and dashboards to support data-driven decision-making.
Training: Train P&C team members and other stakeholders on system features and best practices to enhance user adoption and system effectiveness.
Vendor Liaison: Liaise with external vendors and internal teams for system maintenance and integration, ensuring seamless collaboration and optimal system performance.

📝 Enhancement Note: This role requires a strong understanding of HR systems, data management, and data privacy regulations to ensure accurate and secure system administration.

🎓 Skills & Qualifications

Education: A bachelor's degree in Human Resources, Information Technology, Business, or a related field is preferred.

Experience: At least 4 years of experience administering HR systems (HRIS, payroll systems, learning management systems, etc.) is required.

Required Skills:

Technical Proficiency: Proficiency in TechnologyOne HRIS and payroll systems is preferred. Strong problem-solving and communication skills are essential.
Data Analytics: Proficiency in report generation and data analytics using system reporting tools and Microsoft Excel.
Organizational Skills: Strong organizational skills and attention to detail are crucial for maintaining accurate and efficient systems.
Continuous Learning: A commitment to continuous learning and improvement to stay up-to-date with emerging technologies and best practices.

Preferred Skills:

Experience with system integration and data management.
Knowledge of data privacy regulations and best practices.
Familiarity with HR processes and workflows.

📝 Enhancement Note: Candidates with experience in HRIS and payroll systems, as well as a strong understanding of HR processes, will be well-suited to this role.

📊 Web Portfolio & Project Requirements

Portfolio Essentials:

System Administration: Demonstrate experience managing and maintaining HR systems, with a focus on data integrity, security, and compliance.
Reporting: Showcase your ability to generate and deliver reports and dashboards to support data-driven decision-making.
Troubleshooting: Highlight your problem-solving skills and ability to troubleshoot system issues effectively.
Training: Provide examples of training materials or sessions you've created to educate users on system features and best practices.

Technical Documentation:

System Documentation: Include documentation outlining your approach to system management, audits, and enhancements.
Reporting Standards: Detail your reporting standards and processes, ensuring consistency and accuracy in your reports.
Troubleshooting Guidelines: Provide guidelines for troubleshooting common system issues, demonstrating your ability to diagnose and resolve problems efficiently.

📝 Enhancement Note: A well-structured portfolio showcasing your system administration skills, with a focus on data management, reporting, and troubleshooting, will be essential for this role.

💵 Compensation & Benefits

Salary Range: The salary range for this role is approximately NZD 80,000 - 100,000 per year, based on industry standards for experienced system administrators in Wellington, New Zealand.

Benefits:

Day Off on Birthday: Enjoy a day off on your birthday to celebrate and recharge.
Staff Discounts: Receive discounts through Summerset suppliers for various products and services.
Sick Leave: Accrue sick leave from your first day of employment.

Working Hours: The standard workweek is 40 hours, with flexible scheduling to accommodate maintenance windows and project deadlines.

📝 Enhancement Note: The salary range provided is an estimate based on market research and industry standards for experienced system administrators in Wellington, New Zealand.

🎯 Team & Company Context

🏢 Company Culture

Industry: Summerset operates in the retirement village and aged care sector, with a focus on providing high-quality care and services to its residents.

Company Size: Summerset is a medium-sized organization with a team of approximately 2,000 employees across New Zealand.

Founded: Summerset was founded in 2001 and has since grown to become one of New Zealand's leading retirement village providers.

Team Structure:

P&C Team: The People & Culture team is responsible for managing HR, recruitment, learning and development, and employee engagement.
IT Team: The IT team supports the organization's technology infrastructure, including P&C systems.
Cross-functional Collaboration: The P&C Systems Administrator will work closely with both the P&C and IT teams, as well as other departments, to ensure optimal system performance and user satisfaction.

Development Methodology:

Agile: Summerset uses Agile methodologies for system development and enhancement, focusing on iterative improvement and user-centric design.
Collaboration: The P&C Systems Administrator will collaborate with stakeholders to gather requirements, test new features, and ensure system effectiveness.
Continuous Improvement: Summerset fosters a culture of continuous improvement, with a focus on enhancing systems, processes, and user experiences.

Company Website: https://www.summerset.co.nz/

📝 Enhancement Note: Summerset's company culture emphasizes collaboration, continuous improvement, and user-centric design, with a strong focus on delivering high-quality care and services to its residents.

📈 Career & Growth Analysis

Web Technology Career Level: This role is an intermediate-level system administration position, focusing on managing and maintaining P&C systems to support the organization's HR processes and workflows.

Reporting Structure: The P&C Systems Administrator will report directly to the People & Culture Manager and work closely with the IT team and other P&C team members.

Technical Impact: This role has a significant impact on the organization's HR processes, workflows, and data accuracy, ensuring efficient and effective HR management.

Growth Opportunities:

System Administration: Develop your system administration skills, gaining experience with various HR systems and technologies.
Data Analysis: Enhance your data analysis skills, working with reports and dashboards to support data-driven decision-making.
Team Leadership: Demonstrate strong leadership skills and take on more responsibilities within the P&C team as you grow in the role.

📝 Enhancement Note: This role offers opportunities for career growth and development within the P&C team, with a focus on enhancing system administration skills and taking on more responsibilities.

🌐 Work Environment

Office Type: Summerset's Wellington office is a modern, collaborative workspace designed to support teamwork and innovation.

Office Location(s): The Wellington office is located at 100 Willis Street, Wellington Central, Wellington 6011, New Zealand.

Workspace Context:

Collaborative Environment: The office features open-plan workspaces, encouraging collaboration and communication among team members.
Technology Infrastructure: Summerset provides modern technology infrastructure, including high-speed internet, multiple monitors, and testing devices, to support efficient system administration.
Cross-functional Collaboration: The P&C Systems Administrator will work closely with various teams, including HR, IT, and other departments, to ensure optimal system performance and user satisfaction.

Work Schedule: The standard workweek is 40 hours, with flexible scheduling to accommodate maintenance windows, system upgrades, and project deadlines.

📝 Enhancement Note: Summerset's Wellington office offers a collaborative and innovative work environment, with a strong focus on teamwork and cross-functional collaboration.

📄 Application & Technical Interview Process

Interview Process:

Phone Screen: A brief phone call to discuss your experience, qualifications, and fit for the role.
Technical Assessment: A hands-on assessment to evaluate your system administration skills, focusing on data management, reporting, and troubleshooting.
Behavioral Interview: An in-depth interview to assess your problem-solving skills, communication, and cultural fit with Summerset.
Final Interview: A final interview with the People & Culture Manager to discuss your career goals, expectations, and fit for the role.

Portfolio Review Tips:

System Administration: Highlight your experience managing and maintaining HR systems, with a focus on data integrity, security, and compliance.
Reporting: Showcase your ability to generate and deliver reports and dashboards to support data-driven decision-making.
Troubleshooting: Demonstrate your problem-solving skills and ability to troubleshoot system issues effectively.
Company-specific Considerations: Tailor your portfolio to Summerset's specific HR systems and technologies, ensuring a strong fit for the role.

Technical Challenge Preparation:

Data Management: Brush up on your data management skills, ensuring a strong understanding of data integrity, security, and compliance.
Reporting: Familiarize yourself with reporting tools and techniques, ensuring a strong ability to generate and deliver accurate and insightful reports.
Troubleshooting: Practice your troubleshooting skills, focusing on common system issues and efficient problem-solving techniques.

ATS Keywords: (Relevant keywords for resume optimization, organized by category)

System Administration: HRIS, HR systems, payroll, data management, data analytics, reporting, troubleshooting, system enhancement, system integration, data privacy regulations, HR processes, workflows.
Technical Skills: TechnologyOne HRIS, Microsoft Excel, system reporting tools, Agile methodologies, continuous improvement, user-centric design.
Soft Skills: Problem-solving, communication, collaboration, teamwork, leadership, attention to detail, organizational skills, continuous learning.

📝 Enhancement Note: Tailor your resume and portfolio to highlight your system administration skills, with a focus on data management, reporting, and troubleshooting, to maximize your chances of success in the application and interview process.

🛠 Technology Stack & Web Infrastructure

HR Systems:

TechnologyOne HRIS: Summerset's primary HRIS platform, used for managing employee records, payroll, and other HR-related processes.
Other HR Systems: Summerset may use additional HR systems and tools to support specific HR processes and workflows.

Reporting Tools:

TechnologyOne HRIS Reporting: Summerset uses TechnologyOne HRIS's built-in reporting tools for generating and delivering reports and dashboards.
Microsoft Excel: Summerset uses Microsoft Excel for data analysis, visualization, and reporting.

Collaboration Tools:

Microsoft Office Suite: Summerset uses Microsoft Office Suite for document creation, collaboration, and communication.
Other Collaboration Tools: Summerset may use additional collaboration tools to support teamwork and communication, such as Slack, Microsoft Teams, or Google Workspace.

📝 Enhancement Note: Familiarize yourself with Summerset's HR systems, reporting tools, and collaboration technologies to ensure a strong fit for the role and maximize your chances of success in the application and interview process.

👥 Team Culture & Values

Web Development Values:

One Team: Summerset fosters a culture of collaboration and teamwork, with a strong focus on collective effort and shared success.
Strong Enough to Care: Summerset values empathy, compassion, and a genuine commitment to supporting its residents and employees.
Strive to Be the Best: Summerset encourages continuous improvement, innovation, and a strong commitment to delivering high-quality care and services.

Collaboration Style:

Cross-functional Integration: The P&C Systems Administrator will work closely with various teams, including HR, IT, and other departments, to ensure optimal system performance and user satisfaction.
Code Review Culture: Summerset fosters a culture of code review and peer programming, with a strong focus on quality, efficiency, and continuous improvement.
Knowledge Sharing: Summerset encourages knowledge sharing, technical mentoring, and continuous learning to support the growth and development of its employees.

📝 Enhancement Note: Summerset's company culture emphasizes collaboration, continuous improvement, and user-centric design, with a strong focus on delivering high-quality care and services to its residents.

⚡ Challenges & Growth Opportunities

Technical Challenges:

System Complexity: Summerset's HR systems and workflows may present complex challenges, requiring strong problem-solving skills and a deep understanding of HR processes and technologies.
Data Integrity: Ensuring accurate and secure data management is a critical challenge for the P&C Systems Administrator, with a strong focus on data integrity, security, and compliance.
System Enhancements: Summerset is committed to continuous improvement, with a strong focus on enhancing systems, processes, and user experiences. The P&C Systems Administrator will play a crucial role in driving these enhancements and ensuring optimal system performance.

Learning & Development Opportunities:

System Administration: Develop your system administration skills, gaining experience with various HR systems and technologies.
Data Analysis: Enhance your data analysis skills, working with reports and dashboards to support data-driven decision-making.
Team Leadership: Demonstrate strong leadership skills and take on more responsibilities within the P&C team as you grow in the role.

📝 Enhancement Note: The P&C Systems Administrator role presents unique technical challenges and growth opportunities, with a strong focus on data management, reporting, and troubleshooting.

💡 Interview Preparation

Technical Questions:

System Administration: Be prepared to discuss your experience managing and maintaining HR systems, with a focus on data integrity, security, and compliance.
Reporting: Demonstrate your ability to generate and deliver reports and dashboards to support data-driven decision-making.
Troubleshooting: Showcase your problem-solving skills and ability to troubleshoot system issues effectively.
Company-specific Considerations: Familiarize yourself with Summerset's specific HR systems and technologies, ensuring a strong fit for the role.

Company & Culture Questions:

Company Culture: Demonstrate your understanding of Summerset's company culture, values, and commitment to delivering high-quality care and services.
Team Dynamics: Showcase your ability to work effectively within a team, collaborating with various departments to ensure optimal system performance and user satisfaction.
User Experience: Discuss your approach to enhancing user experiences, focusing on data-driven decision-making, continuous improvement, and user-centric design.

Portfolio Presentation Strategy:

System Administration: Highlight your experience managing and maintaining HR systems, with a focus on data integrity, security, and compliance.
Reporting: Showcase your ability to generate and deliver reports and dashboards to support data-driven decision-making.
Troubleshooting: Demonstrate your problem-solving skills and ability to troubleshoot system issues effectively.
Company-specific Considerations: Tailor your portfolio to Summerset's specific HR systems and technologies, ensuring a strong fit for the role.

📝 Enhancement Note: Prepare thoroughly for the technical and behavioral interviews, focusing on your system administration skills, data management, reporting, and troubleshooting abilities, as well as your cultural fit with Summerset.

📌 Application Steps

To apply for this People and Culture Systems Administrator position:

Submit Your Application: Visit the Summerset careers page and follow the instructions to submit your application.
Tailor Your Resume: Highlight your system administration skills, data management, reporting, and troubleshooting abilities, as well as your relevant experience and qualifications.
Prepare Your Portfolio: Showcase your experience managing and maintaining HR systems, with a focus on data integrity, security, and compliance. Include examples of your reporting and troubleshooting skills, as well as any relevant projects or case studies.
Research Summerset: Familiarize yourself with Summerset's company culture, values, and commitment to delivering high-quality care and services. Prepare thoughtful and insightful responses to company and culture-related interview questions.
Practice Technical Interview Questions: Brush up on your system administration, data management, reporting, and troubleshooting skills, focusing on Summerset's specific HR systems and technologies.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and web development industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

People and Culture Systems Administrator