Lead Materials Management Systems Administrator at Wood

📍 Job Overview

Job Title: Lead Materials Management Systems Administrator
Company: Wood
Location: Sandefjord, Vestfold og Telemark, Norway
Job Type: Full time (Hybrid)
Category: System Administrator, IT Management
Date Posted: 2025-06-20
Experience Level: 5-10 years
Remote Status: On-site with remote flexibility for EMEA region

🚀 Role Summary

Lead the administration and successful rollout of the Materials Management System (MMS) across the EMEA region
Engage with diverse stakeholders to ensure the MMS aligns with client and project requirements
Provide guidance and support to various functions (Engineering, Supply Chain, Quality, Construction) during project execution
Assess upcoming MMS software versions and enhancements, and liaise with the software vendor
Collaborate with the Information Management team on development activities, system interfaces, and reports
Prepare documentation, training materials, procedures, and guides associated with MMS administration

📝 Enhancement Note: This role requires a strong background in materials management, Aveva ERM administration, and stakeholder engagement to ensure successful MMS implementation and usage across multiple projects and functions.

💻 Primary Responsibilities

MMS Administration & Rollout: Act as the focal point for the MMS, ensuring its setup and usage align with client and project requirements
Stakeholder Engagement: Collaborate with various functions and stakeholders to understand their needs and provide tailored guidance on MMS usage
Software Version Assessment: Evaluate upcoming MMS software versions and enhancements, and coordinate with the software vendor for necessary steps
Documentation & Training: Prepare and maintain documentation, training materials, procedures, and guides for MMS administration and usage
Information Management Team Collaboration: Work with the Information Management team on development activities, system interfaces, and reports
Project Execution Support: Provide support to different functions during project execution, ensuring the correct use of the MMS

📝 Enhancement Note: This role requires a proactive approach to stakeholder management, continuous learning to stay updated with MMS software developments, and strong communication skills to effectively collaborate with various teams and functions.

🎓 Skills & Qualifications

Education: Bachelor's degree in Information Technology, Computer Science, or a related field. Relevant certifications in materials management or Aveva ERM administration are a plus.

Experience: Proven experience (5-10 years) in administering Aveva ERM and managing materials lifecycle in EPC projects. Experience in stakeholder engagement, project management, and documentation preparation is essential.

Required Skills:

Extensive experience in Aveva ERM administration
Strong knowledge of materials lifecycle management processes in EPC projects
Proven stakeholder engagement and management skills
Excellent project management and documentation skills
Strong communication and collaboration skills
Proficiency in English (written and spoken)

Preferred Skills:

Familiarity with other materials management systems and software
Experience in software vendor liaison and assessment of software versions
Knowledge of information management processes and best practices
Experience working in a hybrid or remote environment

📝 Enhancement Note: Candidates with a strong background in materials management, Aveva ERM administration, and stakeholder engagement will be well-positioned to succeed in this role. Relevant certifications and experience in information management processes will be valuable assets.

📊 Web Portfolio & Project Requirements

Portfolio Essentials:

Demonstrate experience in Aveva ERM administration and materials lifecycle management through case studies or projects
Showcase successful stakeholder engagement and project management skills through project documentation and testimonials
Highlight experience in preparing documentation, training materials, procedures, and guides for materials management systems

Technical Documentation:

Provide examples of technical documentation, user guides, and training materials prepared for materials management systems
Demonstrate understanding of system interfaces, reports, and data management through relevant project examples

📝 Enhancement Note: A strong portfolio focusing on Aveva ERM administration, materials lifecycle management, and stakeholder engagement will be crucial for success in this role. Include case studies and projects that demonstrate the ability to manage complex materials management systems and engage with diverse stakeholders.

💵 Compensation & Benefits

Salary Range: The salary range for this role is estimated to be between NOK 700,000 and NOK 900,000 per year, based on market research and industry standards for experienced system administrators in the EMEA region with a focus on materials management and Aveva ERM administration. This estimate takes into account the cost of living in Norway and the candidate's experience level.

Benefits:

Flexible working arrangements, balancing client, team, and individual needs, offering hybrid working arrangements
Commitment to diversity and inclusion, with employee networks giving all employees a voice
Competitive salary with regular salary reviews to ensure market alignment
Commitment to continued professional development, with tailored development plans
Global connections, joining experts around the world at the leading edge of the industry

Working Hours: The standard working hours for this role are 40 hours per week, with flexibility for project deadlines and maintenance windows. The role may require occasional overtime or weekend work to meet project demands.

📝 Enhancement Note: The provided salary range is an estimate based on market research and industry standards for experienced system administrators in the EMEA region with a focus on materials management and Aveva ERM administration. The actual salary may vary based on the candidate's experience, skills, and Wood's internal salary structures.

🎯 Team & Company Context

🏢 Company Culture

Industry: Wood is a global leader in the delivery of project, engineering, and technical services to energy and industrial markets. The company operates in over 60 countries, partnering with clients to deliver solutions across the entire asset lifecycle.

Company Size: Wood has a large, global workforce, offering extensive opportunities for collaboration, knowledge sharing, and career growth. As a lead administrator, you will work within the Information Management team and collaborate with various functions and stakeholders across the EMEA region.

Founded: Wood was founded in 1928 and has since grown into a multinational company with a strong reputation for delivering complex projects and providing innovative solutions to the energy and industrial sectors.

Team Structure:

The Information Management team is responsible for managing and maintaining the company's information systems, ensuring they support business operations and meet client requirements
The team consists of specialists in various areas, including materials management, document management, and data management
The lead administrator will work closely with other team members, providing guidance and support on materials management systems and processes

Development Methodology:

Wood follows a structured project management approach, ensuring projects are delivered on time, within budget, and to the required quality standards
The company uses industry-standard tools and methodologies for project planning, execution, and control
The lead administrator will be expected to contribute to the continuous improvement of materials management processes and systems within the company's project management framework

Company Website: Wood

📝 Enhancement Note: Wood's company culture emphasizes collaboration, knowledge sharing, and continuous improvement. As a lead administrator, you will play a crucial role in driving these values within the Information Management team and across the EMEA region.

📈 Career & Growth Analysis

Web Technology Career Level: This role is a senior-level position, requiring extensive experience in materials management, Aveva ERM administration, and stakeholder engagement. The lead administrator will be responsible for driving the successful rollout and usage of the MMS across the EMEA region and will have a significant impact on the company's project delivery capabilities.

Reporting Structure: The lead administrator will report directly to the Information Management team lead and will work closely with various functions and stakeholders across the EMEA region. The role may involve managing junior administrators or providing guidance to other team members on materials management systems and processes.

Technical Impact: The lead administrator will have a significant impact on the company's project delivery capabilities by ensuring the successful rollout and usage of the MMS. This will enable improved materials management, enhanced collaboration between functions, and increased efficiency in project execution.

Growth Opportunities:

Regional Expansion: As the lead administrator, you will have the opportunity to expand your role and responsibilities across the EMEA region, driving the successful rollout and usage of the MMS in new locations and projects
Technical Leadership: With your extensive experience in materials management and Aveva ERM administration, you will have the opportunity to develop your technical leadership skills, providing guidance and support to other team members and functions
Process Improvement: The lead administrator will have the opportunity to drive continuous improvement in materials management processes and systems, ensuring they remain fit for purpose and support the company's project delivery capabilities

📝 Enhancement Note: This role offers significant opportunities for career growth and development within Wood's Information Management team. By driving the successful rollout and usage of the MMS, the lead administrator will have a tangible impact on the company's project delivery capabilities and will be well-positioned to take on increased responsibilities and leadership roles in the future.

🌐 Work Environment

Office Type: Wood's offices are modern, collaborative workspaces designed to facilitate knowledge sharing and teamwork. The lead administrator will have access to state-of-the-art technology and tools to support their role.

Office Location(s): The lead administrator will be based in Wood's Sandefjord office, with the option to work remotely for some projects and functions within the EMEA region.

Workspace Context:

Collaborative Environment: The lead administrator will work closely with various functions and stakeholders, requiring strong communication and collaboration skills to ensure the successful rollout and usage of the MMS
Multiple Monitors and Testing Devices: The lead administrator will have access to multiple monitors and testing devices to support their role in administering and maintaining the MMS
Cross-Functional Collaboration: The lead administrator will work with various functions, including Engineering, Supply Chain, Quality, and Construction, to ensure the correct use of the MMS during project execution

Work Schedule: The standard working hours for this role are 40 hours per week, with flexibility for project deadlines and maintenance windows. The role may require occasional overtime or weekend work to meet project demands.

📝 Enhancement Note: Wood's work environment is designed to support collaboration, knowledge sharing, and continuous improvement. As a lead administrator, you will have the opportunity to work with diverse teams and stakeholders, driving the successful rollout and usage of the MMS and enhancing the company's project delivery capabilities.

📄 Application & Technical Interview Process

Interview Process:

Initial Screening: A brief telephone or video call to discuss your experience, skills, and career objectives
Technical Interview: A more in-depth discussion of your experience with Aveva ERM administration, materials lifecycle management, and stakeholder engagement. Be prepared to discuss specific projects and case studies that demonstrate your skills and achievements
Stakeholder Engagement Scenario: A role-play or case study exercise to assess your ability to engage with stakeholders and manage their expectations
Final Evaluation: A discussion of your fit with Wood's company culture and the Information Management team, as well as your long-term career aspirations

Portfolio Review Tips:

Highlight your experience in Aveva ERM administration and materials lifecycle management through case studies or projects
Demonstrate your ability to engage with stakeholders and manage their expectations through project documentation and testimonials
Showcase your experience in preparing documentation, training materials, procedures, and guides for materials management systems

Technical Challenge Preparation:

Brush up on your knowledge of Aveva ERM administration, materials lifecycle management, and stakeholder engagement best practices
Prepare examples of your experience in managing complex materials management systems and engaging with diverse stakeholders
Familiarize yourself with Wood's company culture and values, and be prepared to discuss how you can contribute to the team's success

ATS Keywords: [Provided in the "Skills & Qualifications" section]

📝 Enhancement Note: The interview process for this role will focus on your experience with Aveva ERM administration, materials lifecycle management, and stakeholder engagement. Be prepared to discuss specific projects and case studies that demonstrate your skills and achievements, and be ready to engage in role-play or case study exercises to assess your ability to manage stakeholder expectations.

🛠 Technology Stack & Web Infrastructure

Materials Management System (MMS) Technologies:

Aveva ERM: Extensive experience in administering Aveva ERM is required for this role. Familiarity with other materials management systems and software is a plus.
Project Management Tools: Proficiency in project management tools, such as Microsoft Project, Primavera P6, or similar software, is essential for managing project timelines and resources.
Document Management Systems: Experience with document management systems, such as SharePoint, iManage, or similar software, is valuable for maintaining and managing project documentation.

📝 Enhancement Note: The lead administrator will be expected to have extensive experience in administering Aveva ERM and managing materials lifecycle in EPC projects. Familiarity with other materials management systems and software, as well as project management and document management tools, will be valuable assets in this role.

👥 Team Culture & Values

Materials Management Values:

Client Focus: Wood places a strong emphasis on understanding and meeting client needs. The lead administrator will be expected to work closely with clients and stakeholders to ensure the MMS aligns with their requirements.
Collaboration: Wood values collaboration and teamwork, with a strong emphasis on knowledge sharing and continuous improvement. The lead administrator will be expected to work closely with various functions and stakeholders to ensure the successful rollout and usage of the MMS.
Innovation: Wood encourages innovation and creativity in its approach to project delivery. The lead administrator will be expected to drive continuous improvement in materials management processes and systems to ensure they remain fit for purpose.
Safety: Wood is committed to the safety of its employees, clients, and the environment. The lead administrator will be expected to ensure that all materials management processes and systems comply with relevant health, safety, and environmental regulations.

Collaboration Style:

Cross-Functional Integration: The lead administrator will work closely with various functions, including Engineering, Supply Chain, Quality, and Construction, to ensure the correct use of the MMS during project execution
Code Review Culture: The lead administrator will be expected to review and provide feedback on materials management processes and systems developed by other team members
Knowledge Sharing: Wood encourages knowledge sharing and continuous learning. The lead administrator will be expected to share their expertise and experience with other team members and functions

📝 Enhancement Note: Wood's company culture emphasizes client focus, collaboration, innovation, and safety. As a lead administrator, you will be expected to drive these values within the Information Management team and across the EMEA region, ensuring the successful rollout and usage of the MMS and enhancing the company's project delivery capabilities.

⚡ Challenges & Growth Opportunities

Technical Challenges:

MMS Rollout: Successfully roll out the MMS across the EMEA region, ensuring it aligns with client and project requirements and is used correctly by various functions and stakeholders
Software Version Assessment: Assess upcoming MMS software versions and enhancements, and coordinate with the software vendor for necessary steps to ensure the MMS remains fit for purpose
Stakeholder Engagement: Engage with diverse stakeholders, managing their expectations and ensuring the MMS meets their needs and requirements
Process Improvement: Drive continuous improvement in materials management processes and systems, ensuring they remain fit for purpose and support the company's project delivery capabilities

Learning & Development Opportunities:

Materials Management Expertise: Expand your knowledge and expertise in materials management, Aveva ERM administration, and stakeholder engagement through training, workshops, and online resources
Project Management Skills: Develop your project management skills through relevant training and certifications, such as the Project Management Professional (PMP) or Prince2 qualifications
Leadership Development: Develop your leadership skills through mentoring, coaching, and training programs, positioning yourself for increased responsibilities and technical leadership roles within Wood's Information Management team

📝 Enhancement Note: This role presents significant technical challenges and growth opportunities for the right candidate. By driving the successful rollout and usage of the MMS, the lead administrator will have a tangible impact on the company's project delivery capabilities and will be well-positioned to take on increased responsibilities and leadership roles in the future.

💡 Interview Preparation

Technical Questions:

Aveva ERM Administration: Describe your experience with Aveva ERM administration, highlighting specific projects or case studies that demonstrate your skills and achievements
Materials Lifecycle Management: Explain your understanding of materials lifecycle management processes in EPC projects, and how you have applied this knowledge in previous roles
Stakeholder Engagement: Discuss your experience engaging with stakeholders, managing their expectations, and ensuring materials management systems meet their needs and requirements
Process Improvement: Describe your approach to driving continuous improvement in materials management processes and systems, and provide examples of successful initiatives you have led in previous roles

Company & Culture Questions:

Wood's Company Culture: Discuss your understanding of Wood's company culture, and how you can contribute to the team's success as a lead administrator
Information Management Team: Describe your experience working in an Information Management team, and how you can contribute to Wood's team dynamics and knowledge sharing culture
Client Focus: Explain how you approach client focus in your role, and how you ensure materials management systems meet their needs and requirements

Portfolio Presentation Strategy:

Case Studies: Prepare case studies or projects that demonstrate your experience with Aveva ERM administration, materials lifecycle management, and stakeholder engagement
Portfolio Organization: Organize your portfolio to highlight your experience with materials management systems, stakeholder engagement, and process improvement
Presentation Style: Tailor your presentation style to Wood's company culture, emphasizing collaboration, knowledge sharing, and continuous improvement

📝 Enhancement Note: The interview process for this role will focus on your experience with Aveva ERM administration, materials lifecycle management, and stakeholder engagement. Be prepared to discuss specific projects and case studies that demonstrate your skills and achievements, and be ready to engage in role-play or case study exercises to assess your ability to manage stakeholder expectations and drive continuous improvement in materials management processes and systems.

📌 Application Steps

To apply for this Lead Materials Management Systems Administrator position:

Submit Your Application: Visit the Wood careers website and search for the job title "Lead Materials Management Systems Administrator" to submit your application
Tailor Your Resume: Highlight your experience with Aveva ERM administration, materials lifecycle management, and stakeholder engagement, using relevant keywords and phrases from the job description
Prepare Your Portfolio: Organize your portfolio to showcase your experience with materials management systems, stakeholder engagement, and process improvement, using case studies or projects that demonstrate your skills and achievements
Research Wood: Familiarize yourself with Wood's company culture, values, and recent projects, and be prepared to discuss how you can contribute to the team's success as a lead administrator
Prepare for Technical Interviews: Brush up on your knowledge of Aveva ERM administration, materials lifecycle management, and stakeholder engagement best practices, and be ready to engage in role-play or case study exercises to assess your ability to manage stakeholder expectations and drive continuous improvement in materials management processes and systems

⚠️ Important Notice: This enhanced job description includes AI-generated insights and web development/server administration industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

Lead Materials Management Systems Administrator