Donor Database Manager at FeedMore WNY Foundation, Inc.

📍 Job Overview

Job Title: Donor Database Manager
Company: FeedMore WNY Foundation, Inc.
Location: Buffalo, NY, United States
Job Type: On-site
Category: Non-profit, Database Management
Date Posted: June 26, 2025
Experience Level: Intermediate (2-5 years)

🚀 Role Summary

The Donor Database Manager is responsible for maintaining the integrity of the donor database system, managing data integration, and supervising the Data Entry Specialists team. This role ensures accurate and up-to-date donor information, facilitates efficient data processing, and contributes to the organization's mission by supporting various food distribution and meal preparation activities as needed.

📝 Enhancement Note: This role is crucial for maintaining accurate donor records, enabling effective communication, and facilitating seamless data integration with other systems. The successful candidate will have a strong background in database management, supervisory experience, and a commitment to the organization's mission.

💻 Primary Responsibilities

Database Management (60%): Oversee the management and maintenance of the donor database system, ensuring data integrity and accuracy. Stay current with database management best practices and seek opportunities for professional development.
Team Supervision (20%): Directly supervise the Data Entry Specialists team, providing training, development, and performance management. Establish and maintain team metrics and standard operating procedures.
Data Integration & Reporting (15%): Manage data integration into the organization's donor database system, prepare query reporting, and maintain monthly and annual donation reports. Collaborate with the Finance department to reconcile donation deposits with bank information.
Mission Support (5%): Assist with various mission-related activities as needed, such as serving as a truck spotter, helping with food distributions, meal preparation, and serving home-delivered meals.

📝 Enhancement Note: The Donor Database Manager plays a vital role in ensuring accurate donor records, efficient data processing, and effective communication. Their responsibilities require a strong organizational background, attention to detail, and the ability to work both independently and as part of a team.

🎓 Skills & Qualifications

Education: A bachelor's degree in a relevant field (e.g., Information Technology, Business Administration, or a related discipline) is preferred but not required. Relevant work experience may substitute for formal education.

Experience: A minimum of 3 years of database management experience and 2-3 years of supervisory experience are required. Previous experience with Raiser's Edge CRM software is highly preferred.

Required Skills:

Proficient in Microsoft Office Suite (Word, Excel, Access)
Strong organizational, time-management, and attention to detail skills
Excellent oral and written communication skills
Ability to work independently and as part of a team
Valid and current NYS driver's license and access to an automobile
Capable of lifting a minimum of 35 lbs.

Preferred Skills:

Experience with Raiser's Edge CRM software
Familiarity with database management best practices
Knowledge of non-profit organizations and donor management processes
Ability to multitask and prioritize workloads effectively

📊 Web Portfolio & Project Requirements

Not applicable for this role

💵 Compensation & Benefits

Salary Range: $25 - $28 per hour. This range is based on regional market data for non-profit organizations and considers the role's experience level and responsibilities.

Benefits:

Health, dental, and vision insurance
Retirement plan with employer match
Paid time off (vacation, sick, and holidays)
Employee assistance program
Professional development opportunities

Working Hours: Full-time, Monday through Friday, with some flexibility for mission-related activities and events.

📝 Enhancement Note: The salary range provided is an estimate based on regional market data for non-profit organizations and considers the role's experience level and responsibilities. Benefits are typical for non-profit organizations and may vary based on the specific employer.

🎯 Team & Company Context

🏢 Company Culture

Industry: FeedMore WNY Foundation, Inc. is a non-profit organization focused on fighting hunger and feeding hope through a network of food programs and services.

Company Size: As a medium-sized non-profit, FeedMore WNY Foundation, Inc. offers a collaborative and mission-driven work environment with a team of approximately 50 employees.

Founded: Established in 1982, FeedMore WNY Foundation, Inc. has a rich history of serving the Western New York community and addressing hunger-related issues.

Team Structure:

Executive Leadership Team (President & CEO, Chief Financial Officer, Chief Development Officer)
Program Services (Food Bank Operations, Community Programs, Nutrition Education)
Development & Communications (Fundraising, Marketing, Public Relations)
Administration & Support Services (Human Resources, Information Technology, Finance & Accounting)

Development Methodology:

Agile project management for team collaboration and task tracking
Regular team meetings and check-ins to ensure open communication and progress monitoring
Cross-functional collaboration between departments to maximize efficiency and impact

Company Website: feedmorewny.org

📝 Enhancement Note: FeedMore WNY Foundation, Inc. is a mission-driven organization that values collaboration, open communication, and continuous improvement. The company's team structure and development methodologies foster a supportive and efficient work environment.

📈 Career & Growth Analysis

Donor Database Manager Career Level: This role is an intermediate-level position that focuses on database management, team supervision, and data integration. The successful candidate will have a strong background in database management, supervisory experience, and a commitment to the organization's mission.

Reporting Structure: The Donor Database Manager reports directly to the Chief Financial Officer and works closely with the Development & Communications department to ensure accurate donor records and effective communication.

Technical Impact: This role has a significant impact on the organization's ability to maintain accurate donor records, facilitate efficient data processing, and communicate effectively with donors and stakeholders. The Donor Database Manager's work enables the organization to maximize its resources and better serve the Western New York community.

Growth Opportunities:

Career Progression: With experience and demonstrated success, the Donor Database Manager may advance to a senior-level role within the organization, such as the Chief Financial Officer or another leadership position.
Technical Skill Development: The organization encourages professional development and may provide opportunities for the Donor Database Manager to expand their skills in database management, team leadership, and related areas.
Mission-Driven Impact: As the organization grows and evolves, the Donor Database Manager may have the opportunity to take on additional responsibilities or projects that further its mission to fight hunger and feed hope in the Western New York community.

📝 Enhancement Note: The Donor Database Manager role offers opportunities for career progression, technical skill development, and mission-driven impact within the organization. The successful candidate will have a strong background in database management, supervisory experience, and a commitment to the organization's mission.

🌐 Work Environment

Office Type: The organization maintains a professional and collaborative office environment that fosters open communication and teamwork.

Office Location(s): The primary office is located in Buffalo, NY, with additional facilities and distribution centers throughout the Western New York region.

Workspace Context:

Collaborative Environment: The office features open workspaces that encourage team collaboration and communication.
Technology & Tools: The organization provides the necessary hardware, software, and tools for employees to perform their jobs effectively, including Microsoft Office Suite and Raiser's Edge CRM software.
Mission-Driven Focus: The office environment reflects the organization's mission to fight hunger and feed hope, with various reminders of the impact made in the Western New York community.

Work Schedule: Full-time, Monday through Friday, with some flexibility for mission-related activities and events. The organization offers a competitive benefits package, including health insurance, retirement plans, and paid time off.

📝 Enhancement Note: FeedMore WNY Foundation, Inc. offers a professional and collaborative work environment that fosters open communication and teamwork. The organization's mission-driven focus is reflected in its office environment and culture.

📄 Application & Technical Interview Process

Interview Process:

Phone or Video Screen (30 minutes): A brief conversation to discuss the candidate's qualifications, experience, and interest in the role. This may also include a review of the candidate's resume and portfolio (if applicable).
On-site Interview (60-90 minutes): A more in-depth conversation with the hiring manager and potentially other team members to discuss the candidate's fit for the role, their understanding of the organization's mission, and their relevant experience and skills.
Skills Assessment (30-60 minutes): A hands-on assessment of the candidate's database management, data integration, and reporting skills. This may include a review of the candidate's portfolio (if applicable) and a discussion of their approach to problem-solving and data analysis.
Final Interview & Decision (30-60 minutes): A final conversation with the hiring manager and potentially other team members to address any remaining questions, discuss the candidate's fit for the role, and make a hiring decision.

Portfolio Review Tips:

Database Management: Highlight your experience with database management, including any relevant software or tools you have used. Explain your approach to data integrity, accuracy, and best practices.
Team Supervision: Describe your experience supervising teams, including your approach to training, development, and performance management. Provide examples of team metrics and standard operating procedures you have established.
Data Integration & Reporting: Showcase your experience with data integration, including any relevant software or tools you have used. Explain your approach to query reporting, dashboard creation, and data analysis.

Technical Challenge Preparation:

Database Management: Brush up on your database management skills, including data integrity, accuracy, and best practices. Familiarize yourself with any relevant software or tools, such as Raiser's Edge CRM.
Data Integration & Reporting: Review your experience with data integration, query reporting, and dashboard creation. Ensure you are comfortable with any relevant software or tools, such as Microsoft Excel or Access.
Problem-Solving: Practice problem-solving techniques and be prepared to discuss your approach to data analysis and decision-making.

ATS Keywords: Database Management, Supervisory Experience, Microsoft Office, CRM Software, Communication, Organizational Skills, Time Management, Attention to Detail, Teamwork, Driver's License, Automobile Access, Lifting Ability

📝 Enhancement Note: The interview process for the Donor Database Manager role is designed to assess the candidate's technical skills, experience, and fit for the organization's mission and culture. The process includes a phone or video screen, on-site interview, skills assessment, and final interview.

📌 Application Steps

To apply for this Donor Database Manager position:

Submit your application through the Paylocity job posting.
Prepare your resume, highlighting your relevant experience and skills in database management, team supervision, and data integration.
If applicable, tailor your portfolio to showcase your experience with database management, team supervision, and data integration. Include examples of your approach to data integrity, accuracy, and best practices.
Research FeedMore WNY Foundation, Inc. and its mission to fight hunger and feed hope in the Western New York community. Be prepared to discuss your interest in the organization and how your skills and experience align with its mission.
Practice problem-solving techniques and be prepared to discuss your approach to data analysis and decision-making during the skills assessment portion of the interview process.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

Donor Database Manager