Database Specialist at Big Brothers Big Sisters of New York City Inc

📍 Job Overview

Job Title: Database Specialist
Company: Big Brothers Big Sisters of New York City Inc
Location: New York, NY, United States
Job Type: Part-Time, On-Site
Category: Database Administration, Non-Profit
Date Posted: 2025-08-01
Experience Level: Intermediate (2-5 years)
Remote Status: On-Site

🚀 Role Summary

Key Responsibilities: Gift entry, data management, reporting, and database maintenance for a non-profit organization using Raiser's Edge.
Impact: Ensuring accurate and timely donor data processing, enabling effective fundraising and donor recognition strategies.

📝 Enhancement Note: This role focuses on data integrity and efficient gift processing, supporting the fundraising team's efforts to maximize donations and maintain strong donor relationships.

💻 Primary Responsibilities

Gift Entry & Processing: Accurately enter gifts into Raiser's Edge, ensuring proper coding and timely acknowledgment.
Reporting: Generate standard donor reports, donor history, and other data-driven insights for the fundraising team and senior management.
Data Reconciliation: Collaborate with the Finance Department to ensure accurate and up-to-date donor data by reconciling weekly deposit reports, monthly general ledger reports, and managing payment portals.
Database Cleanup: Maintain data quality by identifying and resolving duplicate records, updating addresses, processing deceased donors, and standardizing data.
Procedural Development: Establish and document data entry standards, gift processing workflows, and reporting protocols to improve data quality and consistency.
System Coordination: Collaborate with the IT Director to manage Raiser's Edge maintenance issues and data synchronization between Raiser's Edge and Luminate Online platforms.

📝 Enhancement Note: This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while maintaining regular communication with team members.

🎓 Skills & Qualifications

Education: Associate's Degree required, Bachelor's Degree preferred.

Experience: At least 2 years of experience in donor database management or data entry role.

Required Skills:

Proficiency with Raiser's Edge or other Blackbaud products.
Strong attention to detail and accurate data entry skills.
Excellent organizational skills and ability to prioritize multiple tasks.
Proficiency with Microsoft Office Suite, particularly Excel for data manipulation and reporting.
Ability to work independently and collaborate with team members effectively.
Comfort working in a fast-paced environment with competing deadlines.
Experience with data reconciliation and quality control processes preferred.

Preferred Skills:

Familiarity with non-profit fundraising processes and donor management strategies.
Knowledge of Luminate Online platform.
Experience with data analysis and reporting tools.

📊 Web Portfolio & Project Requirements

Portfolio Essentials: Not applicable for this role.
Technical Documentation: Demonstrate experience with donor database management, gift processing, and reporting through previous projects or case studies.

💵 Compensation & Benefits

Salary Range: $28-$32 per hour.

Benefits: Not specified in the job listing.

Working Hours: Up to 20 hours per week.

📝 Enhancement Note: The salary range provided is based on the job listing. Benefits information should be obtained directly from the hiring organization.

🎯 Team & Company Context

🏢 Company Culture

Industry: Non-profit, focusing on youth mentoring and development.

Company Size: Medium (250-999 employees).

Founded: 1904.

Team Structure:

The Database Specialist reports directly to the Vice President of Philanthropy.
The role works closely with the fundraising team, Finance Department, and IT Director.

Development Methodology:

The role follows established data entry standards, gift processing workflows, and reporting protocols.
Collaboration with the fundraising team and senior management ensures accurate and timely data processing.

Company Website: bigsnyc.org

📝 Enhancement Note: Big Brothers Big Sisters of New York City is a well-established non-profit organization with a strong mission and values focused on supporting youth mentoring and development.

📈 Career & Growth Analysis

Web Technology Career Level: Intermediate (2-5 years of experience).

Reporting Structure: The Database Specialist reports directly to the Vice President of Philanthropy.

Technical Impact: This role has a direct impact on the fundraising team's ability to process gifts accurately and efficiently, enabling effective donor recognition and engagement strategies.

Growth Opportunities:

Develop expertise in donor database management and fundraising strategies.
Expand knowledge of Raiser's Edge and other Blackbaud products.
Gain experience in data analysis and reporting to support strategic decision-making.

📝 Enhancement Note: This role offers opportunities for professional growth within the non-profit sector, focusing on donor management and fundraising strategies.

🌐 Work Environment

Office Type: On-site, with a collaborative and mission-driven work environment.

Office Location(s): 40 Rector St, New York, NY 10006-1725, United States.

Workspace Context:

Collaborate with the fundraising team to ensure accurate and timely gift processing.
Work independently to maintain data quality and consistency.
Coordinate with the IT Director to manage Raiser's Edge maintenance issues and data synchronization.

Work Schedule: Up to 20 hours per week, with flexibility for competing deadlines and project needs.

📝 Enhancement Note: The work environment for this role is on-site, with a focus on collaboration and mission-driven initiatives within the non-profit sector.

📄 Application & Technical Interview Process

Interview Process:

Phone/Video Screen: Discuss relevant experience, attention to detail, and organizational skills.
Data Entry Test: Demonstrate accurate and efficient data entry skills using Raiser's Edge or a similar platform.
Final Interview: Discuss fit with the organization's mission, values, and team dynamics.

Portfolio Review Tips: Not applicable for this role.

Technical Challenge Preparation:

Brush up on Raiser's Edge or similar donor database management software.
Familiarize yourself with data entry standards, gift processing workflows, and reporting protocols.
Prepare for questions about data reconciliation, quality control processes, and donor management strategies.

ATS Keywords: Data Management, Gift Entry, Database Maintenance, Reporting, Data Reconciliation, Attention to Detail, Organizational Skills, Microsoft Office Suite, Raiser's Edge, Data Quality Control, Non-Profit Fundraising, Donor Management.

📝 Enhancement Note: The interview process for this role focuses on assessing relevant experience, attention to detail, and organizational skills, as well as cultural fit within the non-profit organization.

🛠 Technology Stack & Web Infrastructure

Database Technologies:

Raiser's Edge (primary donor database management software).
Luminate Online (online fundraising platform, integrated with Raiser's Edge).

Other Tools:

Microsoft Office Suite (for data manipulation, reporting, and communication).
Blackbaud products (for donor management and fundraising).

📝 Enhancement Note: The technology stack for this role is focused on donor database management, gift processing, and reporting, with a primary emphasis on Raiser's Edge and other Blackbaud products.

👥 Team Culture & Values

Non-Profit Values:

Put Youth First.
Engage with Empathy.
Advance Diversity, Equity & Inclusion.
Operate with Integrity.
Invest in Learning & Innovation.

Collaboration Style:

Collaborate with the fundraising team to ensure accurate and timely gift processing.
Work independently to maintain data quality and consistency.
Coordinate with the IT Director to manage Raiser's Edge maintenance issues and data synchronization.

📝 Enhancement Note: The team culture and values for this role are centered around the non-profit organization's mission and commitment to supporting youth mentoring and development.

⚡ Challenges & Growth Opportunities

Technical Challenges:

Maintaining data accuracy and consistency in a fast-paced environment with competing deadlines.
Ensuring accurate and timely gift processing to support effective donor recognition and engagement strategies.
Collaborating with the fundraising team and senior management to generate data-driven insights and support strategic decision-making.

Learning & Development Opportunities:

Develop expertise in donor database management and fundraising strategies.
Expand knowledge of Raiser's Edge and other Blackbaud products.
Gain experience in data analysis and reporting to support strategic decision-making.

📝 Enhancement Note: This role presents technical challenges and learning opportunities focused on donor database management, gift processing, and data-driven insights within the non-profit sector.

💡 Interview Preparation

Technical Questions:

Data Entry & Processing: Describe your experience with Raiser's Edge or similar donor database management software. How do you ensure accurate and efficient gift processing?
Data Reconciliation: How do you approach data reconciliation between Raiser's Edge and other systems, such as the Finance Department or Luminate Online?
Reporting: What are your experiences with generating standard donor reports and responding to data requests? How do you ensure the accuracy and relevance of the data you provide?

Company & Culture Questions:

Mission & Values: How do you align with Big Brothers Big Sisters of New York City's mission and values?
Team Dynamics: Describe your experience working in a collaborative environment and how you maintain strong relationships with team members and stakeholders.
Adaptability: How do you handle competing deadlines and changing priorities in a fast-paced work environment?

Portfolio Presentation Strategy: Not applicable for this role.

📝 Enhancement Note: The interview preparation for this role focuses on assessing relevant experience, attention to detail, and organizational skills, as well as cultural fit within the non-profit organization.

📌 Application Steps

To apply for this Database Specialist position:

Submit your application through the application link provided.
Tailor your resume and cover letter to highlight relevant experience with donor database management, gift processing, and reporting.
Prepare for the interview process by brushing up on your Raiser's Edge skills, data entry standards, and gift processing workflows.
Research Big Brothers Big Sisters of New York City's mission, values, and team dynamics to demonstrate your fit with the organization.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and non-profit industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

Database Specialist