CRM Systems Administrator (Hubspot)

Crystalia Glass
Full_time

📍 Job Overview

  • Job Title: CRM Systems Administrator (Hubspot)
  • Company: Crystalia Glass
  • Location: Kazakhstan
  • Job Type: Full-Time (Remote)
  • Category: DevOps & Infrastructure
  • Date Posted: 2025-07-21
  • Experience Level: Mid-Level (2-5 years)

🚀 Role Summary

  • 📝 Enhancement Note: This role involves managing and optimizing the CRM system (primarily HubSpot) to support sales and project teams, requiring a balance of technical and administrative skills.

  • As a CRM Systems Administrator, you will be responsible for the day-to-day management and support of the CRM system, ensuring it runs smoothly and meets the needs of the sales and project teams.

  • You will collaborate with various teams, including marketing and operations, to implement and maintain automated workflows across the CRM, task management, and telephony systems.

  • This role requires a proactive and tech-savvy individual with a strong analytical mindset and attention to detail.

💻 Primary Responsibilities

  • 📝 Enhancement Note: The primary responsibilities of this role revolve around CRM system administration, support, and optimization, with a focus on HubSpot.

  • CRM System Administration & Support:

    • Administer and provide ongoing support for the CRM system (primarily HubSpot).
    • Manage user accounts and access across platforms, including Aloware and ClickUp.
    • Maintain and optimize the CRM database, ensuring accurate segmentation and process efficiency.

  • Workflow Automation & System Integration:

    • Implement and maintain automated workflows across the CRM, task management, and telephony systems.
    • Collaborate with marketing and operations teams on automation and system integration initiatives.

  • Technical Support & Troubleshooting:

    • Provide technical support to sales and project teams, addressing their CRM-related queries and issues.
    • Escalate complex issues to CRM support or the team lead when necessary.

🎓 Skills & Qualifications

Education: A bachelor's degree in Computer Science, Information Technology, or a related field is preferred. However, relevant experience and certifications will also be considered.

Experience: Candidates should have at least 3 years of experience working with CRM systems, with a strong focus on HubSpot. Hands-on experience in CRM administration, automation setup, and system integrations is essential.

Required Skills:

  • Proven experience in CRM administration, preferably with HubSpot.
  • Familiarity with internet telephony tools such as Aloware or similar platforms.
  • Proficiency in English (B2 level or higher).
  • Experience using ClickUp or equivalent task management tools.
  • Strong analytical skills and attention to detail.
  • Comfortable using Google Workspace and time management tools.

Preferred Skills:

  • Experience with HubSpot Marketing, Sales, or Operations Hub.
  • Exposure to email marketing or market research.
  • Basic understanding of automation tools and workflows.

📊 Web Portfolio & Project Requirements

📝 Enhancement Note: As this role focuses on CRM system administration and support, a portfolio is not typically required. However, demonstrating relevant experience and projects that showcase your CRM administration skills can be beneficial.

  • Portfolio Essentials:

    • Case studies or examples of CRM system administration and optimization projects.
    • Demonstrations of successful workflow automation and system integration implementations.
    • Evidence of problem-solving and troubleshooting skills in a CRM environment.

  • Technical Documentation:

    • Documentation of CRM system processes, workflows, and user guides.
    • Examples of CRM data analysis and reporting.
    • Evidence of staying up-to-date with CRM industry trends and best practices.

💵 Compensation & Benefits

Salary Range: Competitive salary based on skills and experience. The salary range for this role in Kazakhstan is approximately 3,000,000 - 4,500,000 KZT per year, based on current market trends and company size.

Benefits:

  • Flexible working hours (main office hours: 8:30 AM — 5:00 PM EST).
  • A supportive and collaborative team.
  • Room for professional growth in a fast-scaling company.
  • Fully remote work.

🎯 Team & Company Context

🏢 Company Culture

Industry: Crystalia Glass is a leading provider of premium glass products, dedicated to transforming spaces with elegance and sophistication. They specialize in designing and manufacturing high-quality glass solutions for residential and commercial projects.

Company Size: With offices in New York, Los Angeles, Florida, and Texas, Crystalia Glass has expanded its presence nationwide, serving clients across America. This makes it a mid-sized company with a growing team.

Founded: Crystalia Glass was founded in 2017, making it a relatively new but rapidly growing company in the glass products industry.

Team Structure:

  • The CRM Systems Administrator will work closely with the sales and project teams, providing technical support and ensuring the CRM system meets their needs.
  • Collaboration with marketing and operations teams is essential for automation and system integration initiatives.
  • The role reports directly to the team lead or CRM manager.

Development Methodology:

  • Crystalia Glass uses Agile methodologies for project management and continuous improvement.
  • The CRM Systems Administrator will work closely with the team to ensure the CRM system aligns with the company's Agile processes.

Company Website: Crystalia Glass

📈 Career & Growth Analysis

CRM Systems Administrator Career Level: This role is a mid-level position, requiring a balance of technical and administrative skills. It offers opportunities for growth and specialization in CRM system administration and support.

Reporting Structure: The CRM Systems Administrator reports directly to the team lead or CRM manager, working closely with various teams to ensure the CRM system meets their needs.

Technical Impact: This role has a significant impact on the company's sales and project teams, ensuring they have access to a well-maintained and optimized CRM system. This, in turn, drives sales and project success.

Growth Opportunities:

  • CRM System Specialist: As you gain experience and expertise in CRM system administration, you may progress to a more specialized role, focusing on advanced CRM features and customizations.
  • CRM Team Lead/Manager: With strong leadership skills and a deep understanding of the CRM system, you could advance to a team lead or management role, overseeing the CRM system and supporting the team.
  • Technical Project Manager: As you gain experience in project management and team collaboration, you may transition into a technical project management role, overseeing CRM-related projects and initiatives.

🌐 Work Environment

Office Type: Crystalia Glass offers a fully remote work environment, allowing employees to work from anywhere with an internet connection.

Office Location(s): While Crystalia Glass has offices in New York, Los Angeles, Florida, and Texas, this role can be performed remotely from anywhere, including Kazakhstan.

Workspace Context:

  • Remote Work: As a remote worker, you will need to have a dedicated workspace with a reliable internet connection and appropriate equipment for performing your job duties.
  • Collaboration Tools: Crystalia Glass uses various collaboration tools, such as Google Workspace, ClickUp, and Aloware, to facilitate communication and teamwork among remote employees.
  • Team Interaction: Although this role is remote, you will have regular interactions with the sales, project, marketing, and operations teams to ensure the CRM system meets their needs and supports their work.

Work Schedule: The work schedule is flexible, with core office hours from 8:30 AM to 5:00 PM EST. However, you are free to manage your time as needed to complete your tasks and meet deadlines.

📄 Application & Technical Interview Process

Interview Process:

  1. Initial Screening: A brief phone or video call to discuss your experience, skills, and understanding of the CRM Systems Administrator role.
  2. Technical Assessment: A hands-on assessment of your CRM administration skills, focusing on HubSpot and other relevant tools. This may include tasks such as user account setup, workflow automation, and data segmentation.
  3. Team Fit Interview: A conversation with the sales, project, marketing, and operations teams to assess your communication skills, problem-solving abilities, and cultural fit.
  4. Final Decision: A decision will be made based on your technical skills, experience, and cultural fit.

Portfolio Review Tips:

  • Highlight your experience with CRM system administration, focusing on HubSpot and other relevant tools.
  • Include case studies or examples of successful CRM system optimization, automation, and integration projects.
  • Demonstrate your problem-solving skills and ability to troubleshoot CRM-related issues.

Technical Challenge Preparation:

  • Brush up on your HubSpot and other relevant CRM system administration skills.
  • Familiarize yourself with the company's products, services, and industry to demonstrate your understanding of the business and its needs.
  • Prepare for questions about your experience with CRM system administration, automation, and integration.

ATS Keywords:

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Application Requirements

Candidates should have 3+ years of experience working with CRM systems, preferably HubSpot, along with hands-on experience in CRM administration and automation setup. Familiarity with telephony tools and task management tools is also required.